Care home rota software for round-the-clock cover

24/7 cover, on one grid

Care services never close, so a rota tool that thinks in nine-to-fives will never fit. Crewo puts days, lates and nights on the same weekly grid, colour-coded so a run of nights, a thin twilight or an uncovered night stand out immediately. You plan the whole week without switching views or juggling separate schedules.

Rotating patterns are easy to set up and easy to duplicate. Copy last week, adjust for holiday, publish. Staff see the current version on their phone the moment you save.

Safe staffing levels, visible at a glance

You set the minimum cover you need per role and per shift, whether that is two carers on a night, a senior on every late, or a nurse on across the day. Crewo shows a clear warning on any shift that falls below your minimum, so you spot the gap while you are still on the grid, not on the day.

This is a planning aid, designed to help managers keep to their own safe staffing model. It is not clinical guidance. Crewo does not replace your provider's assessment of what safe cover means for your service.

Holiday and absence, in the same view

Approved holiday, sickness and other absence sit on the same weekly grid as shifts. You never accidentally roster a carer who booked next Tuesday off, and you never find out someone is off because a colleague mentioned it in the handover. Staff request holiday from their phone, you approve or decline with a tap, and the rota updates immediately.

Bank staff sit alongside the core team, ready to fill open shifts. When a shift is left open, the team can claim it from their phone, so cover for a same-day gap does not depend on a manager working the phones.

Honest cost of the week

The live wage bill shows gross pay plus employer National Insurance, pension and holiday accrual, so the number in the corner is what the week will really cost. For multi-site providers on the Group plan, you can see cost per service alongside the whole business.

For the underlying tools, see our rota software, wage bill software and minimum wage compliance pages.

FAQ

What is care home rota software?

Care home rota software is a scheduling tool built for round-the-clock services. Crewo lets you plan day, night and bank shifts on one weekly grid, see coverage per role at a glance, and keep holiday and absence visible so a gap is never a surprise on the day.

Does Crewo help with safe staffing levels?

Yes. You set the minimum cover you need per role and per shift, and Crewo shows a clear warning on the grid whenever a shift falls below that level. This is a planning aid to help managers keep to their own safe staffing model, not clinical advice.

Can I see holiday and absence alongside the rota?

Yes. Approved holiday, sickness and other absence show on the same weekly grid as shifts, so you can plan cover without switching screens. Staff request holiday from their phone and you approve or decline with a tap.

Does Crewo work for domiciliary care and multi-site providers?

Yes. On the Group plan you can manage multiple sites or rounds in one login, keep separate wage bills per service, and move bank staff where they are needed most.

Is there a free plan?

Yes. The Starter plan is free forever for up to 10 staff at one site, with the rota builder, availability, holiday, absence, swaps and live wage bill. No card needed to start.