Cleaning staff rota software with geofenced clock-in

Staff spread across client sites

A cleaning or facilities business rarely has everyone under one roof. Crewo is built for that. Each client is a site, and you can plan every site side by side on the weekly grid. Move a cleaner from one site to another for cover, spot a Friday evening gap on a school contract, and publish the whole week from one screen.

Staff see only their own shifts and only the sites they are on. The grid is for you. Their phone shows a calm view of today, tomorrow and the week ahead.

Geofenced QR clock-in that proves the visit

The biggest question in this industry is often the simplest: did someone actually turn up, and were they there for the hours they said? Crewo answers that with geofenced QR clock-in. You place a QR at each client site. Staff scan the QR from the Crewo app to start and end their shift. The scan is validated against the site's location, so a clock-in only counts if the staff member is really there.

Every clock-in and out is stored per site and per shift, with the time and the validated location. When a client asks whether Tuesday's clean happened at seven or at eight, you have an answer, not a story.

Cost per contract, not just cost per week

Cleaning contracts are won or lost on margin, and margin depends on knowing what a contract really costs. The live wage bill in Crewo breaks down by site, so you can see the true cost of each contract, including employer National Insurance, pension and holiday accrual, not just gross pay. If a site is quietly running unprofitable, the number tells you before the P&L does.

Same tools, all the same login

Open shifts fill last-minute gaps without a manager working the phones. Holiday and availability sit on the same grid as shifts, so you never send a mobile cover cleaner to a site that is already covered. On the Group plan you manage every site and mobile team in one login.

For the underlying tools, see our rota software, wage bill software and shift planner pages.

FAQ

What is cleaning staff rota software?

Cleaning staff rota software helps contractors schedule teams across multiple client sites, prove staff turned up on time and in the right place, and see the labour cost of every contract. Crewo does this on one weekly grid with geofenced QR clock-in.

How does the geofenced QR clock-in work?

You place a QR code at each client site. Staff scan the QR from the Crewo app to clock in and out. The scan is validated against the site's location, so a clock-in only counts if the staff member is actually there. Every correction is recorded as an amendment on the clock event, per site and per shift.

Can I plan cover across multiple client sites?

Yes. On the Group plan you can manage every site in one login, move mobile cover between sites when someone is off, and keep separate wage bills per contract while running the whole business together.

Can I see the labour cost of each contract?

Yes. The live wage bill breaks down by site, so you can see the true cost of every contract, including employer National Insurance, pension and holiday accrual, not just gross pay. If a contract is quietly running unprofitable, the number tells you.

Is there a free plan?

Yes. Starter is free forever for up to 10 staff at one site, with the full rota builder, QR clock-in, availability, holiday and swaps. No card needed to start.